Privacy Policy

The privacy policy explains the nature, extent and purpose of the processing of personal data by these websites.

In principle, we only collect and use the personal data of our users to the extent necessary to provide a functional website in order to improve our offer and to provide our services.

1. INFORMATION ON WHO IS RESPONSIBLE

Responsible according to Article 4 (7) of the EU General Data Protection Regulation (GDPR) is:

Postal Address: Beilstein-Institut zur Förderung der Chemischen Wissenschaften
Trakehner Straße 7-9
D-60487 Frankfurt am Main
Germany
Telephone: +49 69 716732-0
Fax: +49 69 716732-19
Email: datenschutz@beilstein-institut.de
Website: http://www.beilstein-institut.de

2. PROCESSING OF PERSONAL DATA WHEN VISITING OUR WEBSITE

1) User data

When you view our website and read our content, our system automatically collects data and information from the computer system of the calling computer that are required to provide a functioning website:

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the requirement (concrete page)
  • Access status / HTTP status code (for example, file found, file not found)
  • Each transmitted amount of data
  • Website from which the request comes to us
  • Browser
  • Operating system and its interface
  • Language and version of the browser software.

The legal basis is Art. 6 (1), sentence 1 lit. f) GDPR. At the end of your visit, this information will be deleted.

In exceptional cases, collection and storage of the data mentioned in log files for stability and security reasons takes place. In such cases we will delete this data within 7 days.

Data requiring further retention for evidence purposes shall be exempted from the deletion until final clarification of the incident.

The collection of the data for the provision of the website and the partial storage of the data in log files is essential for the operation of the website. Therefore, there is no right of objection on the part of the user.

2) Cookies

In addition to the aforementioned data, cookies will be stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive assigned to the browser you are using and by which the body that sets the cookie (here through us) receives certain information. Cookies cannot run programs or transmit viruses to your computer. They serve to make the internet offering more user-friendly and effective overall. We only use essential transient cookies, which are automatically deleted when you close the browser. These include, in particular, the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This will allow your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.

You can configure your browser setting according to your wishes and, for example, decline the acceptance of third-party cookies or all cookies. Please be aware that you may not be able to use all functions of this website.

Furthermore, we use HTML5 storage objects, which are stored on your device. These objects store the required data regardless of your browser and do not have an automatic expiration date. You can prevent the use of HTML5 storage objects by using the private mode of your browser. We also recommend that you regularly manually delete your cookies and the browsing history.

3. PROCESSING OF PERSONAL DATA WHEN REGISTERING FOR THE E-MAIL ALERT

To be informed about the publication of the latest articles or content, you can register for various e-mail alerts. After entering the data in the corresponding input masks, the user name, first and last name as well as the e-mail address (and, if provided, the title, organization and country) of the applicant are sent to us, as well as the date and time of registration.

For the processing of this data, your consent is obtained as part of the registration process, as well as notification of our privacy policy.

The legal basis for processing the data is the consent granted to us (see Art. 6 (1) lit. a) GDPR).

The data will only be used to send e-mail alerts and will not be disclosed to third parties. The collection of the name in connection with the registration takes place in order to prevent misuse of the e-mail address or misuse of the service.

The data will be stored as long as e-mail alerts are requested by you. After unsubscribing from the e-mail alert, the personal data collected during the registration process will be deleted within 7 days, unless they need to be retained as part of an extended registration pursuant to § 5 for contractual purposes.

4. PROCESSING OF PERSONAL DATA WHEN USING THE E-MAIL CONTACT

When you contact us by e-mail, the information you provide (your e-mail address, your name and telephone number, if applicable) will be stored by us to answer your questions. We delete the data that arises in this context after the storage is no longer required, or limit the processing if there are statutory retention requirements. The legal basis for the processing of personal data in order to answer inquiries is Art. 6 (1) lit. f) GDPR.

5. PROCESSING OF PERSONAL DATA DURING REGISTRATION FOR THE SUBMISSION OF A MANUSCRIPT OR PARTICIPATION IN THE PUBLICATION PROCESS

When submitting a contribution or contributing to the publication process as an editor or reviewer, it is necessary to register by providing personal data. These data are (optional in some cases):

  • User Name
  • E-mail address
  • Title
  • First name
  • Middle Initials
  • Last Name
  • Organization
  • Department
  • Street / P.O. Box
  • City / Town
  • ZIP / Postal Code
  • State / Province
  • Country
  • ORCID iD

The processing of this data is based on your consent.

The data are used to uniquely identify the respective contracting party, to communicate in the editorial and publication process and, in general, contracting. The legal basis for processing is also Article 6 (1) lit. b) GDPR. The data will be deleted as soon as it is no longer necessary for the purpose.

6. PROCESSOR

In the operation of this website and the related processes, we are supported by an internet service provider. This happens as part of order processing and on the basis of Art. 28 GDPR. Our service provider is strictly bound to our instructions and contractually obliged to provide data protection.

A transfer of data to third parties within the meaning of Art. 4 (10) GDPR does not take place.

7. YOUR RIGHTS

(1) You have the following rights with respect to the personal data concerning you:

  • Right to information,
  • Right to rectification or erasure,
  • Right to restriction of processing,
  • Right to object to the processing,
  • Right to data portability,
  • Right of revocation of the consent granted

(2) You also have the right to complain about the processing of your personal data by us to the appropriate data protection supervisory authority as defined below.

8. OBJECTION TO THE PROCESSING OF YOUR DATA

As far as the processing of your personal data is concerned within the balancing of interests according to Art. 6 (10) 1 lit. f) GDPR, you may object to the processing. This is the case if, in particular, the processing is not required to fulfill a contract with you. In the event of such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the case of your justified objection, we will examine the situation and will either discontinue or adapt the data processing or point out to you our compelling legitimate reasons why we will continue the processing.

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